Perhaps the most monotonous part of owning a company is one that often falls on the part-time interns: document filing. An organization's documents shouldn't just be discarded, however, because they are often extremely sensitive and can cause all sorts of massive problems if they are misfiled, damaged, or lost.
Thankfully, document scanning imaging services can help organize and safeguard your important files for the 21st Century. Here are some of the main benefits of working with professional
document scanning and imaging
services:
- Save time and money -- Scanning all your documents will drastically improve efficiency and productivity in the workplace, but it will also save you some money. Though hiring another company to handle all the on site scanning services does cost money, you'll end up saving money down the line because you won't be wasting so much time and resources dealing with misfiled and lost documents. Organizations spend about $120 in labor to find a misfiled document and another $220 in labor to reproduce a lost document. Over time, these costs add up. Document scanning and imaging services can help prevent those unnecessary expenses.
- Help the environment -- It might not feel like you're making much of a difference by working with a document scanning company, but you truly are. There are more than four trillion paper documents in the U.S. alone, and that number is actually growing at a rate of 22% each year. Moving all those paper documents to the cloud is a much more effective and environmentally friendly way to handle all that valuable information.
- Keep your office clean and organized -- Not only will scanning all your documents into digital form keep your valuable information safe, but it will also help tidy up your physical space. Too much paper can lead to piles and piles of clutter around the workplace, which is not the best for a company trying to increase its productivity. For companies with lots of paper files, such as legal firms and medical offices, that much paper can actually present a fire hazard.
- Prevent a critical information failure -- Entrusting document storage to an intern may make sense at first. It's grueling, menial labor. However, your clients entrusted you with their most sensitive information. A single information leak can ruin your business's reputation forever, cause real damage to clients, and result in hefty fines. Prevent these mistakes and improve information security by working with professional digital scanning services.
From X ray scanning services to larger document imaging services, document scanning and imaging can provide all kinds of efficiency benefits for your business. If you want to learn more about all the various digital scanning services that can help your organization, give Scanning America a call today.
