There are over 4 trillion paper documents in the U.S. alone and that number is growing at a rate of 22% per year. Handling all those documents can be overwhelming for even a small business, let alone major corporations. Thankfully, there are digital scanning services available that enable for the digitization of all sorts of information.
You can even convert microfiche, which are scaled-down reproductions of documents made for the purposes of transmission, reading, storage, and printing. Microfiche images are commonly reduced to about one twenty-fifth of the original document's size and for special purposes, even greater optical reductions can be used.
There are three formats, including microfilm (reels), aperture cards, and standard microfiche (flat sheets). Microfiche once was a state-of-the-art solution to paper storage, but it's antiquated thanks to the advancement in technology. Now, digital storage solutions offer much more reliable and convenient accessibility for information, which means no more physical storage.
Here are some of the main reasons why you should convert microfiche into digital data:
- Easy archive access -- When it comes to convince, digital records are much more accessible than paper documents. Even the most organized bookkeeper can be easily overwhelmed after a few dozen paper documents fall into their lap. Microfiche can be systemized digitally and easily retrieved and shared -- with multiple parties -- in a matter of seconds.
- No need for special equipment -- With physical microfiche, you'll need all kinds of feeble equipment to even view the document. With digital storage, you won't have to worry about replacing parts or providing any kind of maintenance. Additionally, not only will you not need special equipment, you won't even need any kind of special expertise to digitize microfiche documents.
- Quality storage -- Now that it's easy to store large amounts of data in small, digital spaces, there is no use for physically storing microfiche documents. In order to keep physical microfiche safe and secure, you would have to have a cool and dry environment, with stable temperatures below 70 degrees Fahrenheit. Also, you'll have to store all that old equipment, as well. It's time to upgrade your storage abilities and take advantage of document digitization services and document imaging services.
If you want to learn more about how to convert microfiche and store all your important information on a secure digital network, as well as find a reliable service for large format scanning, give Scanning America a call right away.
